Code of conduct

Psi-k is committed to making this conference a productive, enjoyable and welcoming experience for everyone, and free from any form of discrimination or harassment. Creating such an atmosphere is the responsibility of all attendees.

As part of the registration process, all attendees commit to adhering to this Code of Conduct:

Robust discussion of ideas is expected, should adhere to high academic standards, and must be always conducted in a respectful and professional manner.
Actions, statements, comments, jokes, insults or exclusionary behaviour based on personal characteristics such as age, disability, ethnicity, gender identity, marital status, nationality, physical appearance, religion or belief, sex or sexual orientation, are not appropriate.
Disruptive behavior, intimidation or harassment of any kind will not be tolerated.
Communication should be suitable for a professional audience including people of many different backgrounds. Derogatory, discriminatory and sexual language or imagery are not appropriate
Kindness and fostering a positive atmosphere are encouraged, especially in enabling others to participate in discussions.

If you observe someone making you or anyone else feel unsafe or unwelcome, please tell them so, and remind them of the Code of Conduct. If you are hesitant to do so, or a positive response is not forthcoming, then please contact the conference organizers who will endeavor to address and resolve the matter to the best of their abilities.

For participants

You should wear your badge at all times within the venue.

You should not photograph or record talks and posters without permission from the presenter, with the exception of QR codes. Psi-k 2025 and the conference venue may arrange for photographs of the event to be taken including informal settings, but you are welcome to ask to be excluded.

Please avoid disrupting talks by remaining quiet inside the conference rooms and around their entrances.

If you wish to ask a question, wait for the end of the talk and then raise your hand; wait for the chair to invite you and for the microphone to arrive before starting; and begin by stating your name and affiliation.

For speakers

All presentations are run directly from the conference computers and not from individual laptops (the length of the cables means most laptops are not powerful enough to sustain a non-flashing video feed, and the system locks when cables are swapped). Speakers must have uploaded their presentation in advance and need to double check that there are no graphical or animation issues – this can be done directly in the room where the talk will be given, outside the times for the planned sessions. Avoid checking things at the last minute before your own session starts, as it would be too late to fix any potential issue.

A specially equipped “A/V check” room is available on the lower floor (Garden level) in case you have last-minute edits to your talk. You can also use this room to check your slides if your room is in session, and the A/V check room is not busy – but we recommend checking slides directly in your room/auditorium.

Presentations (Powerpoint/Keynote/PDF) are delivered from the MacBook at the lectern and its stationary wired microphone(s). Slides are advanced with the keyboard or mouse, and the mouse is used as an electronic laser pointer. Electronic spotlight pointers are also available. Green lasers are strictly forbidden by law; red lasers are not visible.

All presentations should be delivered in English.

Invited talks are 25 minutes, with an additional ≤5 minutes for Q&A. This is a strict limit: a bell will ring 20 minutes into your presentation, indicating that you have 5 minutes left, and ring again when time is up.

Contributed talks are 12 minutes, with an additional ≤3 minutes for Q&A. This is a strict limit: a bell will ring 10 minutes into your presentation, indicating that you have 2 minutes left, and ring again when time is up.

For chairs

Adhere strictly to the published timetable, and do not overrun the 30-minute and 15-minute slots (use your own timer: there are no timers in the rooms). Use the bell provided to mark the 10’/12’ and 20’/25’ timings.

Students in each room will handle the wireless microphones for Q&A. The symposium chair (with their own wireless microphone) will name each incoming speaker & institution, time rigorously the talk and questions, drive the Q&A, and make sure that there is a good flow of questions.

Interesting discussions can be postponed to the end of the session. If a presentation starts late (e.g., due to technical issues), the presentation will need to be shortened accordingly. In case a speaker does not show up, the slot is kept empty and the next speaker will only start at their own scheduled time. Speakers’ substitutions are not accepted, unless the original speaker is not present, and the change is approved before the session by the symposium chair.

If the symposium chair is not present, then another member of the symposium organizing team will chair. If none of the symposium organizers are present, then the first invited speaker of the session will chair (including self-chairing their own talk).

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